In part one, we explained how to identify if your ID card printer is out of date.
Unsurprisingly, having an outdated ID card printer can cause many issues for you and your organisation.
We have put together a list of the main problems and risks that arise to help highlight the importance and significance of keeping your ID card printer up-to-date in 2019.
No Printer Security
Most new ID card printer models all have advanced security features, which is not the case for older models.
In recent months, we have seen card hopper and ribbon locks introduced to printers. This keeps any printed cards and used ribbons completely secure, ensuring no sensitive data can be accessed from the printer.
Many ID card printers also now come with a Kensington lock, allowing you to attach the printer to office furniture. Some organisations have card printers on show in open spaces, such as a reception area, so having a Kensington lock is a necessity to stop anyone from stealing the printer.
In comparison, the Fargo DTC1500 printer comes with a resin scramble data protection feature. This feature hides any sensitive information left on the used printer ribbon, making it completely unreadable so even if the ribbon is taken, nobody can see this data.
As many manufacturers are now producing printers with these security features, it shows just how essential they are.
Without these new security features, anyone could clone your cards, access used printer ribbons containing sensitive data or even steal the printer itself.
If the printer was the cause of a security breach who would be at fault?
Would you be asked why the printer wasn’t upgraded, or why it had no form of security?
Poor Quality Print
If your printer is out-of-date, the overall quality of the cards might be a lower standard then those printing using a newer model.
If you have changed your card design due to rebranding, an outdated card printer won’t be able to handle this new design upgrade and will therefore produce poor quality prints.
The same goes for if you have changed the type of cards your using from PVC to access control. Access control cards contain a chip inside the card, causing a slight raise. If your ID card printer it outdated or is the wrong model to cater to this, the design will come out blotchy.
This may not seem like a major issue, but poor quality and faded ID cards reflect a
Your ID cards reflect the face of the company, so if they’re poor quality, this won’t create a lasting impression.
Expensive Repair Bills
An outdated ID card printer can cause you problems due to mounting repair costs.
The cost of continual repairs quickly adds up, which could even result in being more expensive than purchasing a new ID card printer.
Alongside this, the time it takes to get your printer repaired means you are unable to print, thus causing more issues. This is a big problem in organisations that need their ID card printer to produce visitor passes on a daily basis.
Rising Cost of Consumables
When a printer has been discontinued, manufacturers don’t carry on producing the ribbons and consumables for the printer.
This means that the supply of consumables is reduced, so therefore anyone wanting to purchase a compatible ribbon will have to pay more.
Eventually, the printer consumables will be discontinued themselves and if you haven’t already upgraded, this could lead to you spending more on consumables than the cost of a new machine.
It is vital to think about how your organisation could be affected by the risks and problems associated with an outdated ID card printer.
Could this be detrimental?
If parts one and two have inspired you to look at upgrading your current ID card printer, then great.
But don’t rush into it.
It’s important to assess your organisation’s requirements now and over the next 12 months.
In part three of this series, we offer advice on what to consider when the time comes to upgrade your ID card printer.